HR Benefits Coordinator

SUMMARY

The HR Benefits Coordinator performs involved clerical and technical work in the Human Resources Department.  Primary responsibilities include assembling, reviewing, processing, and entering various personnel data, researching files, and maintaining related records.  Work is performed according to established policies, procedures, and deadlines. The employee is expected to exercise discretion, judgment, and confidentiality to develop work routines and complete assignments with minimal supervision. 

The HR Benefits Coordinator is directly responsible to the Director of Human Resources.

This position is hourly, non-exempt.

ESSENTIAL DUTIES AND RESPONSIBILITIES

The following duties and responsibilities are given as examples of the various types of work performed in this position.  Other duties and responsibilities may be assigned.

1. Reviews benefits options with new hires and explains post-service benefit options to terminating employees.

• Processes all materials relative to insurance coverages. Coordinates annual benefits survey, benefits renewal meetings, related forms, and benefits booklets including ensuring proper entering and implementation of employee benefits. Maintains a current monthly spreadsheet of covered employees.

• Inputs and maintains the human resources information system records pertaining to employee benefits and compiles reports from the database within the assigned functional area, as well as maintains the cover page of ADP to provide updated training and announcement information for employees.

• Processes monthly billings, reviewing for accuracy and resolves any discrepancies with appropriate vendor within the assigned functional area. Prepares GTL and prorates for payroll processing and monthly funding bills.
• Prepares and ensures that all internal and external correspondence and communications are completed within established time frames and acts as a liaison with various departments, vendors, and employees, resolving concerns and verifying information.

• Processes Workers’ Compensation claims and ensuring that all documentation is accurate and complete within specified timeframes. Manages and communicates with employees and vendors to ensure all are informed on applicable status updates. Provides annual training for all camp employees.

• Processes Family Medical Leave requests ensuring that all documentation is accurate and complete within specified timeframes. Maintains tracking of used time for ensure accurate balances are noted. Manages and communicates with employees and vendors to ensure all are informed on applicable status updates.

• Takes the minutes and maintains binders for the Safety Committee along with performing and documenting monthly safety rounds of the building.

  9.  Other related duties as assigned.

EDUCATION AND EXPERIENCE REQUIREMENTS

High School graduate or equivalent, with a minimum of four years of responsible related experience in general office/clerical work or human resources experience required; or any equivalent combination of education, experience, and training that provides the required knowledge, skills, and abilities.  Experience with personal computers and Windows based software is essential.  Knowledge of overall human resources functions is preferred.

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES

To perform this job successfully, an individual must be able to perform each area of responsibility satisfactorily.  The requirements listed are representative of the knowledge, skills, and/or abilities required.

1. Must possess knowledge of English usage, spelling, grammar, and punctuation; business letter writing; basic report preparation and simple mathematical functions like addition/subtraction, multiplication/division, ratios, percentages, etc.
2. Must possess knowledge of recordkeeping methods and procedures including computerized records and database software.
3. Must possess knowledge of departmental policy and procedures and current trends and practices of human resource administration.
4. Must have the ability to carry out assigned tasks and projects to their completion, maintain confidential and sensitive information; and understand and follow instructions.
5. Must have the ability to communicate effectively verbally and in writing and establish and maintain effective working relationships with applicants, agency staff, providers and the public, as well as present information effectively in a group setting.
6. Must have the ability to effectively operate personal computer, fax machine, other various office equipment, and software/programs (i.e. excel spreadsheets, data bases, word processing and inter/intranet.)
   1. Must have the ability to maintain complex records in an orderly and accurate format consistent with departmental procedures, prepare accurate reports, work with minimal supervision, plan work schedules, and meet deadlines.
   1. Must have the ability to listen and determine the needs of; find and communicate accurate information concerning process, policies and procedures to; and respond tactfully and courteously to internal/external customers.
   1. Must have analytical, math, and grammar skills sufficient to meet minimum standards of the Youth Ranches Skills Test.
   1. Must have a strong orientation to customer service and have exceptional skills in working cooperatively with others.

1. Must have a valid Florida Driver License and be able to maintain a safe driving record consistent with agency policy.

PHYSICAL REQUIREMENTS

The physical requirements described are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this position, the employee is regularly required to walk; stoop; talk; sit at a desk; hear; use hands to handle, feel or operate objects, tools, or a variety of office equipment; lift and/or move up to ten pounds; and reach with hands and arms.  Vision abilities required by this job include close vision and the ability to adjust focus.

WORKING CONDITIONS

Work is normally performed in an office work environment.  The noise level in the work environment is usually moderately quiet.

The employee may be required to work a flexible schedule, work overtime and/or travel overnight as needed.

BASE SALARY            $18.00 Hourly

DEADLINE TO APPLY    Open Until Filled

CONTACT                      Lanie Gerhauser, Director of Human Resources, lgerhauser@youthranches.org